Contact Details
Group Name*
Contact Person*
Contact Email*
Contact Phone
Event Details
Are you a *
University Organization
Student Organization
Study Group
TA Holding Office Hours
TA/Faculty Holding Class
Event Purpose *
Estimated Number of Guests*
Date(s)*
Date of Event or Start Date (if repeating):
Repeat:
not repeat
irregular
daily
weekly
every weekday (Mon. - Fri.)
every Mon., Wed, and Fri.
every Tues. and Thurs.
monthly
yearly
Start and End Times*
1
2
3
4
5
6
7
8
9
10
11
12
:
00
05
10
15
20
25
30
35
40
45
50
55
am
pm
-
1
2
3
4
5
6
7
8
9
10
11
12
:
00
05
10
15
20
25
30
35
40
45
50
55
am
pm
Set-up Time (if necessary)
Clean-up Time (if necessary)
Room and Other Resources Selection See All UNAVAILABLE Resources If you request any multimedia equipment (eg. LCD projector and laptop), you will be charged a $10/hour multimedia equipment usage fee. Please make an appointment to come and test the equipment prior to your event.
Common Room Front (Main Floor)
Common Room Back (Main Floor)
Conference Room (Second Floor)
Room 302 -- Small Lounge
Room 303 -- Group Study Room
Room 304 -- Group Study Room
Room 305 -- Multi-Purpose Room
Food & Drink
Will food be served?
Will you have an outside caterer?
Caterer Name
The Graduate
Student Center staff cannot accept your catering deliveries.
A member of your group must be present to accept your delivery.
Will alcoholic beverages be served?
If you serve alcohol, you must card
attendees at the door for valid Penn graduate student ID or 21+ ID
and you must hire a University approved bartender.
Please carefully read and adhere to all of the
University's rules
for hosting an event with alcohol .
For Common Room or Room 305 Reservations
A $50 security deposit/cancellation fee is required for all reservations
in the Common Room or Room 305 — Multi-Purpose Room. The deposit can be provided
through a budget code, check, or money order. Please make checks payable
to "Trustees of the University of Pennsylvania." Budgets will
not be charged and checks will be returned for events cancelled more than
24 hours in advance or for events that incur no damage to the Center.
However, the deposit will be forfeited if the event is cancelled with
less than 24 hours notice or if damage to Center property occurs during
the event.
Questions or Concerns
(use this space to tell us if you want to reserve multiple dates):
Reservation Contract
I, and members of my group, certify that we (check all that apply):
$40/hour rental fee if the event extends beyond the Center's normal operating hours.$10/hour multimedia equipment usage fee if the Center's equipment is requested.$120 housekeeping fee for Friday evening, Saturday, or Sunday events that involve food.$50 security deposit/cancellation fee for events in the Common Room or Room 305.
In addition, I, and members of my group, will:
ensure that the event does not extend past midnight.
accept and pay for related catering deliveries.
inform Grad Center management of vendors and/or equipment to be brought in for the event.
prohibit open flames (such as lit candles). Use of the Common Room fireplace is solely at the discretion of the staff person on duty.
prevent tripping hazards: secure extension cords with duct tape and wipe up spills immediately.
be aware of the two exits for use in case of emergency: the main entrance and the emergency exit located at the rear of the building. Under no circumstances should either exit be blocked (with equipment, chairs, tables, trash cans, etc). Both exits must remain completely accessible at all times.
For events serving alcohol:card attendees at the door for valid Penn graduate student ID or 21+ ID.
hire a University approved bartender (list available from the Grad Center).
Name By entering your name and selecting "I agree," you accept all the terms and conditions outlined above.
